(1) The Revised Code of Washington (RCW) requires all cities and public agencies to maintain and make available a current index of all public records.

(2) The RCW also states that if maintaining such an index would be unduly burdensome, or interfere with agency operation, a City must issue and publish a formal order specifying the reasons why and the extent to which compliance would be unduly burdensome.

(3) When such an order is made, all indexes maintained by that City must be made available to provide identifying information on those records, which are available for inspection and/or copying.

(4) The City of Covington is comprised of six departments, their divisions and subdivisions, which maintain separate databases and/or record-keeping systems for the indexing of records and information.

(5) Because the City has records which are diverse, complex and stored in multiple locations and in multiple computer systems and databases, it is unduly burdensome, if not physically impossible, to maintain a central index of records.

(6) The City will fully comply with the provisions of the RCW as they relate to the Public Disclosure Act, under Chapter 42.17 RCW. (Ord. 14-02 § 1)